Forms & other operations · head to head
Airtable vs Aplos
Airtable and Aplos both sit in Forms & other operations. Airtable: Free tier (1,000 records per base); paid from $20/seat/mo billed annually. Aplos: From $79/mo (fund accounting + donor management). The table below lines up pricing model and fit, each in the product's own terms, so you can see which one matches your shop.
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| Airtable | Aplos | |
|---|---|---|
| Entry price | Free tier (1,000 records per base); paid from $20/seat/mo billed annually | From $79/mo (fund accounting + donor management) |
| Pricing model | Per seat, with record and automation-run caps per tier | Published tiers by feature depth and organization size; month-to-month |
| Best for | Teams that need a genuine relational database and have someone who will build and maintain it. | Nonprofits and churches that need real fund accounting (a general ledger by fund) with donation tracking attached. |
| Last verified | Aug 2026 | Aug 2026 |
Airtable
Strengths: A real relational database, linked records and lookups that a spreadsheet cannot do; Interface Designer builds usable front ends over your data without code; Enormous flexibility if you have someone who enjoys building systems.
Not the fit?
- Want the cheapest seats for a small team? monday.com →
- Just need forms and intake? Jotform →
Aplos
Strengths: Genuine fund accounting, balance sheet and income statement by fund, not a QuickBooks workaround; Published rate card, month-to-month, 15-day trial with no credit card; One system for the treasurer and the giving statements, which suits a one-person finance shop.
Not the fit?
- Need a fundraising CRM rather than an accounting system? DonorDock →
- Taking large gifts by bank transfer? Donately →